Privacy Policy

Privacy Policy for Text Campaign

Effective Date: December 16, 2024

Jack Conway is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you participate in our text campaign and interact with us for real estate-related events, classes, or other communications. By engaging with our text campaign, you agree to the practices described in this Privacy Policy.

1. Information We Collect

As part of our text campaign and participation in continuing education programs, we collect the following types of personal information:

• Contact Information: Name, phone number, and email address (if provided).
• Professional Information: Real estate agent status, which is necessary to participate in our campaign and access real estate-related events and services.
• License Information: Your real estate license number and any other information required by the state for continuing education purposes. This information is collected solely for the purpose of verifying your eligibility for specific classes and for fulfilling state reporting requirements.

We collect this information through Microsoft Forms, Mailchimp, Follow Up Boss, or similar platforms, which are used to gather your details when you opt into our campaign. You are only required to provide the information you choose to fill out, and it will be used strictly for the purposes outlined in this policy.

2. How We Use Your Information

The information we collect is used for the following purposes:

• To send you updates, invitations, and reminders about real estate events, continuing education classes, and other related opportunities.
• To engage you with relevant content and resources that may help you in your professional real estate career.
• To communicate important information regarding our services, including updates to our classes or events, and to track attendance for state-mandated continuing education.
• To fulfill state reporting requirements related to your participation in continuing education programs, including reporting your attendance and license information to the relevant authorities.

We do not sell, rent, or trade your personal information to third parties.

3. Data Retention

We retain your information in Microsoft systems, Follow Up Boss, and Mailchimp for as long as you remain engaged in our text campaign or until you choose to opt out. You may request to be removed from the campaign at any time, and we will promptly remove your information from our active communication list. However, certain data, such as your attendance and license information for continuing education, may be retained to comply with state-required continuing education records.

4. Sharing Your Information

• Internal Use: Your information is primarily shared within our internal team for the purpose of managing the text campaign, providing you with relevant updates, and ensuring you have access to events and educational resources.
• Third-Party Services: We may share your information with third-party service providers, such as event organizers and marketing platforms (including Mailchimp and Follow Up Boss), solely for the purpose of organizing events, tracking attendance, or managing communication. These third parties are obligated to use your information only as necessary to provide their services and are prohibited from using your data for any other purposes.
• State-Mandated Continuing Education: We may share your license number and other necessary information with the relevant state authorities for the purpose of tracking your participation in continuing education classes, as required by law. This information will only be shared for regulatory compliance and reporting purposes.

5. Opt-In and Opt-Out

• Opt-In: By engaging with our text campaign, you are opting in to receive communications related to real estate events, continuing education classes, and services.
• Opt-Out: You can opt out of receiving further messages at any time by texting “STOP” to the number you received the message from or by following the opt-out instructions provided in each communication. If you choose to opt out, we will remove your contact information from our active campaign list, though we may still retain necessary records for continuing education compliance, including attendance and license information.

6. Security

We take reasonable measures to protect the personal information we collect from unauthorized access, use, or disclosure. All data is stored securely in Microsoft's systems, Follow Up Boss, and Mailchimp, and is only accessible to authorized personnel within our organization or by trusted third-party service providers. These systems are compliant with data protection and privacy laws to ensure your data is handled securely.

7. Age Restriction

This campaign is intended for real estate professionals who are over the age of 18. By participating in this campaign, you confirm that you are a licensed real estate agent and at least 18 years old.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our text campaign, please contact us at:
info@jackconway.com